How to send or share a secure email or file

If you need to share an email or file that needs to be encrypted, you can send via Outlook using Barracuda Essentials.  How you install the ad-on depends on if you are using the downloaded version of Outlook, or the web version.  You can also share larger files and folders securely with Microsoft One Drive.

How to install Barracuda Essentials Encryption Add-In for Outlook

Downloaded Outlook Application

1.      Open outlook

2.      In the top ribbon, under the home tab, click, “Get Add-ins”

3.      In the window that opens, type “Barracuda” in the search bar

4.      Select Barracuda Essentials for Outlook

5.      Click “Add”

You will see that the Barracuda Essentials section was added to your email ribbon.

To Use:

1.      Click “new email” and on the new email, click “Encrypt Message” icon in the top ribbon

2.      Slide bar to the right and it will display “Encryption on”

3.      Message is now encrypted

Web Version of Outlook

1.      Sign on to your web version of outlook by going to www.outlook.office.com/mail/  

2.      Click the 9 small dots in the upper left next to “Outlook” to show the “Apps” window

3.      Click on the “Add-Ins” icon

4.      In the top “Apps” search bar search for Barracuda and click the “get it now” box on the resulting “Barracuda Essentials for Outlook” window

5.      Sign into your email account

6.      Click the consent checkbox

7.      Continue

8.      Then click the “open in Outlook Web”

To Use:

1.      Click “New message”

2.      At the bottom of the new message box click “…”

3.      Select “Barracuda Essentials”

4.      Slide bar to the right and it will display “Encryption on”

5.      Message is now encrypted

Sharing via OneDrive

1.      Log on to your Office365 account at www.office.com

2.      Click on the app launcher in the upper left portion of the page (9 small boxes)

3.      Select “OneDrive”

4.      Click the “upload” tab and choose either files or folder

5.      Select the file or folder you would like to share.

6.      Wait for file or folder to upload and click the “share” button

7.      In this box, you can copy the link or just add name of who you want to have access here.

8.      If you click on the section “anyone with the link can edit” it will allow you to change settings

9.      Be sure to select “anyone with the link” or “specific people” if you are sharing outside of the agency

If you need assistance, please email itsupport@lccap.org